A reference letter is a letter in which the writer assesses the qualities, characteristics, and capabilities of the person being recommended. It is also known as a recommendation letter.
Here are some steps to follow when writing a reference letter:
- Begin with a formal salutation, such as “Dear [Employer]” or “To Whom It May Concern.”
- Identify yourself and your relationship to the person being recommended. Explain how long you have known them and in what capacity.
- Describe the person’s strengths and qualifications. Focus on specific skills, abilities, and achievements that are relevant to the position they are applying for.
- Provide specific examples to support your points. For example, if you are recommending someone for a job as a teacher, you might talk about their ability to connect with students and create engaging lesson plans.
- Discuss the person’s character and work ethic. This can include things like their reliability, professionalism, and ability to work well in a team.
- Conclude with a strong recommendation. Make it clear that you believe the person would be an asset to the organization and would be a good fit for the position.
- End with a formal closing, such as “Sincerely,” and your full name and contact information.
Keep in mind that a reference letter should be written on letterhead, if possible, and should be addressed to a specific person if one is named. It should also be error-free and written in a professional tone.
Here is an example of a reference letter:
Dear [Employer],
I am writing to recommend [Name] for the position of [Job Title] at your organization. I have known [Name] for [Number] years and have had the pleasure of working with them in several capacities.
As [Job Title], [Name] consistently demonstrates strong [Skill] skills and a commitment to excellence. They are highly organized and efficient, and have a talent for [Specific Achievement]. In addition, [Name] is a team player who is always willing to go above and beyond to help out their colleagues.
One specific example of [Name]’s abilities is when they [Specific Example]. Not only did they successfully complete the task at hand, but they also [Additional Accomplishment].
I have no doubt that [Name] would be a valuable asset to your team. Their strong work ethic and exceptional skills make them an excellent candidate for this position. I highly recommend [Name] for the role of [Job Title] and believe they would thrive in this environment.
Sincerely, [Your Name]
